View Authorities

If you are a prescriber, you can view all of your monitored drug authorities, read related correspondence, and click through to the related patient profile.

Request a new authority

1. From Authorities, select Request Authority, and select the relevant authority type.

   A blank Authority form displays with the selected authority type in the header:

   • MATOD

   • Non-MATOD

   • MATOD Neonatal Abstinence Syndrome

   • Medicinal Cannabis

   Authority

   Authority status

   The authority status is set to Pending (by default).

   The authority status is updated when an Action is taken on the authority.

   When the authority is Approved and Saved, the Authority Number is displayed (top right). A version number is added [N] each time the authority's Status is changed.

   

   Start/End Date/Number of Months

   Enter a start and end date for the authority.

   Start date is mandatory. End date is optional.

   When you enter the number of months, the end date is automatically calculated.

   When the end date is reached, any Approved authority is automatically set to Expired. It can still be viewed (as read-only) from My Authorities.

   Action

   When a new authority is created, Submit is the only Action available for selection.

   Action Reason

   N/A

   Application Source

   HP

   Application Purpose

   New

   Patient

   Search Patient

   If you are creating a new authority, search for a patient to link to this authority .

   1. Expand the Patients section.
   2. Enter at least one character in First Name or Surname. Optionally, enter one or more character in Date of Birth, or the patient's IHI Number, then select Search.

      A list of matching patients displays in Patient Search Results.

   3. From Patient Search Results, select the relevant entry.
   4. Click through to view more patient details and make any required changes. 
   5. Select the relevant entry and add it to the Patient section. 

      A patient with a medication history only (and no linked regulatory profile) can be selected and added to an authority.

   6. Once the selected patient has been added, do one of the following (if required):
      • View patient - Open the profile to view the full patient details and make any required changes.
      • Remove patient - If your patient selection is incorrect.

   New Patient

   If you cannot locate the patient you want to add to this new authority, create a new record for this patient, then link it to the authority.

   1. Select New Patient to open the Patient Profile form.

      • First name (mandatory)

      • Last name (mandatory)

      • Date of birth (mandatory)

      • Sex (mandatory)

      • Address

      • Street type (optional)

      • Street number (optional)

      • Street name (mandatory)

      • Suburb (mandatory)

      • Postcode (mandatory)

      • State (mandatory)

   2. Save your changes (If all required inputs are valid) to return to the authority page.

      The patient details display on the authority page.

      A temporary profile is created for this patient.

      This is a temporary patient profile - before proceeding, please save the profile to approve it, or remove it to select another patient.

      You cannot complete this authority until the DDU has reviewed this temporary profile.

      When a new authority request is submitted for a patient with a temporary profile, an alert message is generated for DDU.

      This authority application has a temporary patient profile. Please view the patient details and either a) create a profile, or b) remove the patient and select a different profile from patient search.

      While this profile is temporary, it does not display in Search Results, and therefore cannot be linked to any other entity.

      View Patient

      The DDU user reviews the temporary profile and can save the profile, create it as a patient profile or remove it.

    Save

   The DDU user approves the profile and saves it.

   The profile is saved as a patient profile.

   The flag is removed. This patient profile is now displayed in Search Results and can be linked to other entities.

   Create profile

   The DDU user creates a new patient profile for this patient and saves it. It is added to this authority.

   The flag is removed.

   Remove

   The temporary profile is discarded.

   Select another patient to complete this authority.

   Once the patient profile has been created, the practitioner can complete this authority.

   Additional patient information

   Optional

   The information provided in this field is retained when a new patient is selected or the selected patient is removed.

   Notified Palliative Care Patient (NPCP)

   Read only

   Yes or No

   Indigenous status

   Read only

   This information is sourced from the patient profile.

   Guardian's full name

   Only for MATOD-Neonatal Abstinence Syndrome

   Prescriber

   The logged in prescriber to whom the authority is granted.

   Includes Name, Ahpra Number, Prescriber Number and Contact Number.

   Practice address

   Mandatory

   When submitting or editing an authority application (Pending or Waiting for additional information), the prescriber must provide their postal address details.

   When the authority has any other status, Practice address is read-only.

   This address is checked by the DDU. It is also included in all correspondence generated from this authority.

   Add address

   Select an address from the list organisations linked to the practitioner's profile.

   If Other is selected, enter a new postal address.

   Practice address is not displayed when the authority was created from the ScriptCheckSA Management Portal.

   Medicines

   You can add medicines to an authority that is either Pending or Waiting for additional information.

   

   Search

   1. Select Search for medicine, and enter at least three characters. You can search by brand name or generic name.

      A list of medicines is displayed, sorted alphabetically by drug name.

      • For MATOD authorities, search results may be restricted, depending on whether the practitioner is MATOD-accredited or not.

      • For all other authorities types, search results only display drugs that are relevant to this authority type.

   2. Use the scroll bar to navigate through the list, then select the required entries.

      The selected medicines display.

      Generic names are added to the authority, even if you search for and select a medicine based on its brand name.

   3. Fill in the directions for use for each of the medicines selected.

      

   4. For MATOD only, you can also request unsupervised doses (formerly called take-away).

      

      When you set the toggle to Yes, a popup screen displays.

      1. Provide the unsupervised dose details:

         • Number of unsupervised doses per week - (Mandatory)

         • Start/End date - (Optional)

         • Reason for requesting unsupervised doses - (Mandatory)

           

      2. Click Save.

      The requirement for Unsupervised doses applications are now based on the Number of unsupervised doses field. An Unsupervised doses application is not required if the number of unsupervised doses:

      • is less than or equal to 4, for Suboxone

      • is less than or equal to 28, for Methadone

   5. Select next to a medicine to remove it.

      If you remove an unsupervised doses medicine, the unsupervised dose details are also removed.

   Treatment Details

   MATOD authority only

   • Source of dependence - Select from Prescribed drugs or Non-prescribed/Illicit drugs.

   • Primary drug of dependence - Select a value from the list, based on the source of dependence.

   • Drug use frequency

   • Method of use

   • History of IVDUIntravenous Drug Users (or Use) - Yes/No. If Yes, specify IVDU Location.

   • Additional drug of dependence - If Yes, provide information about:

     • Additional source of dependence

     • Additional drug of dependence (name)

   Other authority types

   Selected Treatment - Select all the treatment details relevant to this authority.

   Medical status/Diagnosis details - Enter as required.

   Conditions

   View any conditions added to the authority by the regulator. This section is read-only.

   Correspondence

   This section shows the correspondence that DDU has sent in relation to your authority, as well as files that have been uploaded to the authority by DDU or practitioners, in reverse chronological order.

   

   Upload a file to an authority

   1. Select Upload Document.

   2. Drag and drop the file onto the Upload Document window, or select Choose File to select a file from your device.

      

   3. Select Upload.

      Your file is displayed in the grid. ScriptCheckSA will notify DDU that your file has been uploaded, so that it can be reviewed.

      • To save your file upload, click Save on the patient profile.

      • You can delete files you have uploaded, up until they have been reviewed by DDU.

   View authority letters

   Letters from DDU are attached as PDF documents.

   • Select the Filename of a letter to view or download it.

   You can only see letters on authorities that you hold. However, all practitioners can see other files that have been uploaded to an authority, unless DDU has restricted access to a particular file.

2. Save the new authority request.

   • Save for later - If all the required inputs have been filled with valid data, but you do not want to submit your request, ensure no Action has been selected, then Save.

     Your request is saved with Status set to Pending and displays on the My Authorities grid. You can search for this authority and submit it at a late date.

   • Save and submit - If Action is set to Submit, and all the required inputs have been filled with valid data, select Save to submit your request for approval. Your request displays on the My Authorities page with its Status set to Submitted.

     Once a new application for an authority has been submitted, prescriber can cancel the submitted version before it is actioned by a regulator (see Cancel an authority below).

   • Cancel without saving - If the form is blank and you do not want to proceed with your request, Cancel to return to My Authorities.